Effective: January 2026

Film Youth Sports ("we," "us," "our," or "Company") is committed to protecting your privacy and the privacy of your family. This Privacy Policy explains how we collect, use, protect, and share your information when you use our website (FilmYouthSports.com), book photography services, or interact with us in any way.

🛡️ WE NEVER SELL YOUR INFORMATION

This is our most important privacy promise: We will NEVER sell, rent, or share your personal information with third parties for marketing purposes. Your information is collected solely to serve you better and is kept confidential.

1. Who We Are

Film Youth Sports is a photography/videography business located in Meridian Township, Michigan. We specialize in sports, senior portrait, family and personal photography. We work with high school students, their families, and school organizations.

2. What Information We Collect

We collect only the information necessary to provide excellent service to you and your family:

Contact Information

• Full name

• Email address

• Phone number

• Home address

• Emergency contact information (for minors)

Booking and Session Information

• Preferred dates and times for sessions

• Sport or event type (for sports photography)

• Clothing preferences or special requests

• Photo preference notes (poses, styling, location, etc.)

• Any special instructions or accommodations needed

Billing and Payment Information

• Name and billing address

• Payment method details (processed securely with STRIPE—we never store full credit card numbers)

• Invoice and receipt information

Minor's Information (Students Under 18)

• Student name and age

• Parent or guardian name and contact information

• School or team affiliation

• Parental consent for photography

Communication Records

• Emails and messages between you and Film Youth Sports

• Consultation call notes

• Inquiries and client questions

Website Information

• IP address

• Browser type

• Pages visited

• Time spent on website

• General location data

3. How We Collect Information

Direct Collection

• Booking forms on our website

• Email correspondence with clients

• Phone calls and consultations

• Inquiry and contact forms

• Signed agreements and model release forms

Automatic Collection

• Cookies and similar technologies on our website (see Cookies section below)

• Website analytics to understand how you use our site

• Email tracking to know when you open our messages (standard practice)

4. How We Use Your Information

We use your information to:

Provide Services

• Schedule and coordinate photography sessions

• Process bookings and payments

• Deliver finished photos through secure galleries

• Follow up with editing and delivery timeline updates

Communicate With You

• Send session reminders and confirmations

• Share photo delivery links and gallery access

• Respond to questions or special requests

• Provide customer service and support

Improve Our Business

• Understand how clients use our website

• Improve our photography services and offerings

• Create better client experiences

• Follow industry trends in youth photography

Legal and Safety Reasons

• Comply with tax and legal obligations

• Protect against fraud or security risks

• Enforce our terms of service

• Respond to legal requests from authorities

We Will NOT Use Your Information To

• Send unsolicited marketing emails (unless you opt-in)

• Share with third parties for their marketing purposes

• Create detailed profiles for manipulation

• Sell your data to any company

5. Our Third-Party Partners

We use a few trusted service providers to run our business. These companies are contractually required to keep your information confidential and use it only to provide services to us:

Website and Hosting

• Squarespace – Hosts our website (squarespace.com)

• Squarespace may collect analytics about site visitors

Photo Delivery and Storage

• Google Drive – Securely hosts and delivers your photos

• Only authorized users can view your photos

Email Services

• Gmail/Google Workspace – Hosts our business email

• We use email to communicate with clients

Payment Processing

• Stripe - Processes credit card payments

• These services never share your card information with us directly

• Payment information is encrypted and secure

Customer Management

• Google Contacts or similar – Stores contact information securely

• Used only for client management and communication

Important: We carefully select partners who respect privacy. None of these companies can use your information for their own marketing or profit from it.

6. Data Security and Protection

We take your information security seriously:

Security Measures

• Encrypted connections (HTTPS) – Your data is encrypted when transmitted to our website

• Password protection – Client galleries require passwords

• Limited access – Only Film Youth Sports staff can access client information

• Secure storage – Information is stored on secure, protected servers

• Regular backups – We back up important client data

What We Don't Guarantee

• No system is 100% secure

• We cannot guarantee protection against all cyber threats

• If you suspect a security breach, contact us immediately

7. Photo Usage and Model Releases

How We Use Photos

• For clients: We deliver edited photos only to the clients who booked the session

• For portfolio and marketing: We may use photos in our portfolio, website, or social media however will NOT use names without consent

• For marketing: We may ask to feature photos in our advertising (always with consent)

Copyright

• Film Youth Sports retains copyright of all photographs

• You may display and print photos for personal family use

• You may not sell, distribute, or use photos commercially without permission

8. Cookies and Tracking Technologies

What Are Cookies?

Small files stored on your device that help websites remember information about you.

How We Use Cookies

• Session cookies – Keep you logged into our site during a session

• Analytics cookies – Help us understand how you use our website (Google Analytics)

• Preference cookies – Remember your settings and preferences

Your Cookie Choices

• You can disable cookies in your browser settings

• Disabling cookies may affect website functionality

• You can delete cookies anytime

Third-Party Tracking

• Squarespace and Google Analytics may use cookies to collect site usage data

• View their privacy policies for more information

9. Your Rights and Choices

You Have the Right To

• Access – See what personal information we have about you

• Correct – Update or fix inaccurate information

• Delete – Request deletion of your information (except where legally required to retain)

• Opt-out – Unsubscribe from email updates or marketing

• Data portability – Request your information in a portable format

How to Exercise Your Rights

Email us at services@filmyouthsports.com with your request. We'll respond within 30 days.

Opting Out

• Click "unsubscribe" on any email we send

• Email us requesting to opt-out of communications

• We'll honor your preferences immediately

10. Information About Minors (Ages Under 18)

Special Protections

• Most of our clients are high school students (minors)

• We take extra care to protect minor information

• We comply with child privacy laws

Parental Rights

• Parents have authority over their minor child's information

• Parents may review what information we have

• Parents may request changes or deletion of minor information

Parental Consent

• A parent or guardian must sign all agreements for minors

• We do not contact minors without parental permission

• We do not collect more information from minors than necessary

School and Team Information

• When we photograph school events or teams, information may be collected about multiple students

• Only students (or their parents) who booked services receive photos

• Team information is not shared beyond the specific session

11. Data Retention

How Long We Keep Information

Contact & Booking Information

• Kept for 3 years after last session (for service continuity and potential future bookings)

• Can be deleted earlier upon request

Financial Records

• Kept for 7 years (required by tax law)

• Then securely destroyed

Photo Files

• Kept indefinitely

• Kept in secure backup systems

• Not kept longer than necessary for delivery and archiving

Email Communications

• Kept until deleted by user or 1 year of inactivity

• Can be deleted upon request

Cookies

• Most session cookies expire when you close your browser

• Analytics cookies may persist for up to 2 years

How We Delete Information

• Reasonable efforts made, though backup deletion may take time

12. Changes to This Privacy Policy

Policy Updates

• We may update this policy periodically

• Changes will be effective 30 days after posting

• We'll notify you of major changes via email or website announcement

• Your continued use of our services means you accept updates

How We Notify You

• Email notification (if we have your email)

• Website announcement and update date

• Contact us if you have questions about changes

13. Your Privacy Questions and Requests

Contact Information

Film Youth Sports
Meridian Township, Michigan

Email: services@filmyouthsports.com

Website: FilmYouthSports.com

Response Time

• We respond to privacy inquiries within 30 days

• We take all privacy concerns seriously

• Feel free to email anytime with questions or concerns

If You Have a Complaint

• We'd love to resolve concerns directly

• You may also file complaints with state privacy authorities

14. Compliance and Legal Information

Privacy Laws We Follow

• This policy is designed to comply with privacy best practices

• We follow GDPR principles where applicable

• We comply with Michigan privacy laws

• We follow industry standards for photography business

Your Legal Rights

• You have rights under privacy and data protection laws

• This policy does not diminish your legal rights

• You may have rights to pursue legal remedies if needed

15. Important Notes

This Website is for the United States

• This policy applies to US operations only

• If you're outside the US, different privacy laws may apply

• Contact us if you have questions about international data transfer

External Links

• Our website may link to other websites

• We're not responsible for their privacy practices

• Review their privacy policies before sharing information

Business Changes

• If Film Youth Sports is sold or merged, privacy obligations continue

• Customers will be notified of any change in data handling

📧 Have Questions?

We're happy to answer any questions about our privacy practices. Privacy and trust are essential to us.

Email us: services@filmyouthsports.com

Thank you for trusting Film Youth Sports with your memories! 📸