Terms and Conditions


Effective Date: January 1, 2026

Welcome to Film Youth Sports! These Terms and Conditions outline the policies and agreements between Film Youth Sports ("we," "us," "our") and our clients ("you," "your") for photography services. Submission of any intake form, combined with execution of the BreezDoc sign-off agreement and payment of the booking fee, constitutes full acceptance of these

1. Services Offered

Film Youth Sports specializes in:

  • High school sports photography

  • Youth sports photography

  • Senior portrait photography

  • Family photography

  • Business/professional individual photography

All images are professionally hand-edited and typically delivered digitally within 96 hours or less of your session. We do try to do it in less than 48 hours.

Please denote that we do not typically do infants and will not do wedding photography.

2. Booking & Payment Terms

Session Packages

We offer the following photography packages, with pricing subject to change without notice for unbooked sessions:

  • 2-Hour Session: $655

  • 1.5-Hour Session: $510

  • 1-Hour Session: $340

  • 30-Minute Session: $180

Special Offers

  • Okemos Athlete & Performer Discount: Athletes and performers are eligible for 20% off of Senior Portraits for sessions scheduled between June 8th and August 30th. The session must take place before October 15th.

  • Returning Clients: If you have been a paying client before, you are eligible for a 10% discount.

Payment

  • A non-refundable booking fee equal to the full session price is required to reserve your date and time.

  • Payment is due at the time of booking via our secure payment system.

  • By submitting payment, you confirm your agreement to these Terms and Conditions.

3. Session Policies

Punctuality

  • Please arrive on time for your scheduled session dressed and ready for your first pictures.

  • If you arrive more than 15 minutes late, we may need to shorten your session to accommodate other scheduled clients, with no refund for reduced time.

Overtime Charges

  • If your session runs over the scheduled time due to late arrival, additional setup requests, or other delays, overtime is billed at $180 per each additional 30 minutes.

  • Overtime charges will be invoiced separately and are due within 7 days if not paid immediately. It is up to Film Youth Sports if the 7 days is offered.

Cancellations & Rescheduling

  • Cancellations: Booking fees are non-refundable. If you cancel for any reason, the booking fee will not be returned.

  • Rescheduling: You may reschedule your session once at no charge if notice is provided at least 48 hours in advance. Subsequent reschedules may incur a full session rescheduling fee.

  • Same-day cancellations or no-shows result in forfeiture of the booking fee with no option to reschedule.

4. Weather & Unforeseen Circumstances

Outdoor Sessions

  • In the event of inclement weather (rain, extreme heat, unsafe conditions), we will work with you to reschedule at no additional cost.

  • The photographer reserves the right to cancel or reschedule a session due to unsafe weather conditions.

Photographer Illness or Emergency

  • If we must cancel due to illness, emergency, or unforeseen circumstances, we will reschedule your session at no additional cost or provide a full refund of your booking fee.

5. Copyright & Ownership

Photographer Retains Copyright

  • Film Youth Sports retains full copyright and ownership of all images created during your session.

  • This means we own the original files and have the exclusive right to reproduce, display, and distribute the images.

What This Means for You

  • You receive a personal usage license (see Section 6) to use your images, but you do not own the copyright.

  • Images may not be altered, edited, or modified in any way without our written permission.

6. Client Usage License

Upon delivery of your final images, you receive a non-exclusive, perpetual license to use your photos for personal purposes, including:

✅ Allowed Uses:

  • Printing for personal use (home display, gifts, etc.)

  • Sharing on personal social media accounts (Instagram, Facebook, etc.)

  • Creating graduation announcements, thank-you cards, or similar personal materials

  • Displaying in your home or giving to family and friends

❌ Prohibited Uses:

  • Commercial use (selling, advertising products/services, etc.)

  • Reselling or redistributing the images

  • Entering images into contests or competitions without our permission

  • Any alterations, heavy filters, or editing that changes the original artistic intent

Credit Appreciated: While not required, we kindly ask that you tag or credit @FilmYouthSports when sharing images on social media.

7. Model Release & Promotional Use

By booking a session with Film Youth Sports, you grant us permission to use images from your session for:

  • Portfolio display on our website and social media

  • Marketing materials (print, digital, online advertising)

  • Blog posts and promotional content

  • Before/after editing examples

If you do NOT want your images used for promotional purposes, please notify us in writing at the time of booking. We will honor your request with no questions asked.

8. Image Delivery & Turnaround

  • All edited images will be delivered digitally via an online gallery typically within 96 hours or less of your session.

  • You will receive a link to download high-resolution digital files.

  • The online gallery will remain active for 90 days. Please download your images within this timeframe.

  • After 90 days, we are not responsible for maintaining access to your gallery, though archived images may be available upon request for a retrieval fee.

9. Retouching & Editing

  • All images are professionally hand-edited for color correction, exposure, and artistic style.

  • Basic retouching (blemish removal, minor adjustments) is included.

  • Resizing of pictures to your specifications for printing (length, width, DPI, file size, etc).

  • If you request additional retouching beyond our standard editing (extensive skin editing, background changes, etc.), additional fees may apply.

10. Privacy & Data Protection

We take your privacy seriously.

What We Collect

  • Name, email, phone number, and payment information necessary to provide our services.

What We DON'T Do

  • We will NEVER sell, rent, or share your personal information with third parties for marketing purposes.

How We Use Your Information

  • To communicate about your session (scheduling, delivery, etc.)

  • To process payments securely

  • To send occasional updates about our services (you may opt out at any time)

Data Security

  • We use industry-standard security measures to protect your information.

  • Payment processing is handled through secure, encrypted third-party payment processors.

11. Liability Limitations

Property Damage

  • Film Youth Sports is not responsible for damage to personal property, locations, or equipment during sessions unless caused by our gross negligence.

Personal Injury

  • While we take every precaution to ensure safety during sessions, you participate at your own risk.

  • Film Youth Sports is not liable for injuries sustained during photography sessions unless caused by our gross negligence.

Image Quality & Technical Issues

  • We use professional equipment and take great care with every session.

  • In the rare event of equipment failure, memory card corruption, or other technical issues that result in lost images, our liability is limited to a refund of your booking fee or a complimentary reshoot (if possible).

Maximum Liability

  • In any case, our total liability to you shall not exceed the amount you paid for your session.

12. Refund & Cancellation Policy

  • Booking fees are non-refundable once paid, except in the following cases, which Film Youth Sports determines can be applicable:

    • We cancel due to illness, emergency, or unforeseen circumstances and cannot reschedule.

    • Equipment failure or technical issues prevent us from delivering any usable images.

  • If you are unsatisfied with your images due to our error (incorrect editing, missed shots agreed upon in advance), we may offer a complimentary reshoot if feasible. We reserve the right to determine what is and what is not acceptable.

13. Client Responsibilities

To ensure the best possible experience and results, clients agree to:

  • Arrive on time and prepared for the session

  • Communicate any specific requests, concerns, or needs in advance

  • Provide accurate contact information for session coordination

  • Arrange any needed access to a location that is not public

  • Complete any needed wavers, formers, checks or other liability needs in advance.

  • Respect our creative process and artistic decisions

  • Treat our equipment and the photographer with respect

    Clients are responsible for providing accurate and complete information on all intake forms. Film Youth Sports reserves the right to adjust, modify, or decline a session if the information provided is materially inaccurate, incomplete, or changes significantly after booking. Changes to session details (location, number of participants, shoot type) must be communicated at least 48 hours in advance. Last-minute changes may reduce session time or incur additional fees at our discretion.

    Clients are responsible for ensuring any non-public location selected for the session is accessible and legally permitted for photography. Film Youth Sports is not responsible for denied access, permit requirements, or location-related delays. If a location becomes unavailable on the day of the session due to client-side issues, the session will proceed at an agreed alternate location or time will be forfeited — it will not be extended to compensate.

    All participants in a session are expected to cooperate and behave respectfully toward the photographer and equipment. In the event of significant conflict, disruption, or uncooperative behavior from any participant, Film Youth Sports reserves the right to follow the signed agreement strictly and end the session at its scheduled time without adjustment, refund, or obligation to reschedule.

    For any client under the age of 18, a parent or legal guardian must complete the intake form, execute the BreezDoc sign-off agreement, and be present or reachable by phone during the session. Submission of the intake form by a parent or guardian constitutes consent for the minor to participate in the session as described. Film Youth Sports reserves the right to pause or end a session if adequate supervision or consent cannot be verified.

14. Changes to Terms

We reserve the right to update or modify these Terms and Conditions at any time. Changes will be posted on our website with an updated effective date. Your continued use of our services after changes are posted constitutes acceptance of the updated terms.

15. Governing Law

These Terms and Conditions are governed by the laws of the State of Michigan. Any disputes will be resolved in the courts of Ingham County, Michigan.

16. Contact Us

If you have any questions about these Terms and Conditions, please contact us:

Film Youth Sports
Meridian Township, Michigan
Website: FilmYouthSports.com
Email: Services@FilmYouthSports.com

Acceptance of Terms

By booking a photography session with Film Youth Sports, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions. In addition, we fully reserve the right to not accept bookings if we determine that it is not going to be a positive experience for all.

Thank you for choosing Film Youth Sports! We can't wait to capture your special moments.